An experience letter (and its cousin, the relieving letter) is the document every employee needs for their next job's background check, and the one small employers most often delay or get wrong — missing dates, no designation, no letterhead, unsigned. This generator drafts a clean, professional experience certificate or relieving letter on your letterhead with the employee's name, designation(s), tenure, a short description of responsibilities and conduct, and the signatory's details, exported as a PDF ready to sign. It runs in the browser; nothing about your employees is uploaded.
Experience letter vs relieving letter
- Experience letter / certificate: confirms that the person worked with you, in what role, for what period, and (optionally) how they performed. Issued on request, sometimes years later.
- Relieving letter: confirms that the employee has been relieved of duties on a specific date after completing notice and handover, with no dues pending. Issued at exit, and required by most new employers before joining.
- Salary certificate: separate, states the last drawn salary; combine only if the employee asks.
Under the Code on Wages, full and final settlement is due within two working days of the last day; the letters usually go out with it. The employee's side of that process is covered in Notice period, last working day and full & final settlement.
What to include
| Element | Notes |
|---|---|
| Letterhead | Legal name, address, CIN/registration, contact — use the letterhead generator |
| Date and reference number | HR/EXP/2026/041 keeps records searchable |
| Employee name and ID | As per records |
| Designation(s) and department | With dates if promoted |
| Tenure | "from 3 January 2022 to 30 September 2026" |
| Nature of work | 1–3 lines; factual, not evaluative unless positive |
| Conduct | "was found sincere and hardworking" is standard; avoid negative remarks — issue a plain letter instead |
| Closing | "We wish them success in future endeavours" |
| Signatory | Name, designation, signature, company seal |
Keep the tone neutral and factual. A letter is not a reference; if you cannot say something positive, state only role and dates.
How to use the generator
- Fill in your company profile once (it is remembered) and the signatory's name and designation.
- Enter the employee's name, ID, designation, department and joining and leaving dates; add earlier designations if they were promoted.
- Choose experience or relieving and pick a wording template; edit the responsibilities and conduct lines.
- Preview, download the PDF, sign (or add a signature image from the digital signature maker) and stamp.
- Email a PDF copy and keep one in the personnel file.
Legal and practical notes
- There is no central statute that compels an experience letter for every private employee, but Shops and Establishments rules in several states and standing orders in factories require a service certificate on request — and withholding it to force recovery of dues is a bad practice that courts frown on.
- Do not put confidential remuneration or disciplinary details in an experience letter.
- For interns, use the internship certificate maker instead; the wording differs.
- Digital signatures are valid; a DSC or Aadhaar eSign is stronger than a pasted image for documents that may be verified later. See Digital signatures in India.
- Background-verification agencies call the number on the letterhead, so make sure it is current.
Related tools
- Offer letter generator — the document at the other end of the employment.
- Letterhead generator — consistent stationery for every HR letter.
- Internship certificate maker — for trainees and interns.
- Notice period calculator — the last working day on the relieving letter.
- Leave balance calculator — encashment at exit.
- Digital signature maker — sign PDFs cleanly.