The Code on Wages requires every employer to give workers a wage slip — and small shops, godowns, restaurants and workshops are exactly where slips go missing. A slip protects both sides: the worker has proof of earnings for a loan or a rent agreement, and you have a signed record when a labour inspector or a dispute asks how ₹14,600 was arrived at. This generator prints thermal (80 mm) or A5 wage slips for daily-rated and monthly-paid staff, with overtime, bonus, advances, PF/ESI and net pay, in a minute, without uploading anything.
What a wage slip must show
| Line | Detail |
|---|---|
| Employer name and address; worker name, designation, employee ID | Identification |
| Wage period and payment date | "1–30 September 2026, paid 5 October" |
| Days worked / paid days; daily rate or monthly wage | Basis of pay |
| Earnings | Basic, DA, HRA, overtime (hours × rate), bonus, incentives |
| Deductions | Employee PF (12%), ESI (0.75%), professional tax, advances recovered, fines within legal limits |
| Net wages paid and mode | Cash, UPI, bank; UTR if digital |
| Signatures | Employer/authorised person and worker acknowledgement |
Minimum wages are set by the state for each schedule of employment and skill level; the slip should show a rate at or above the applicable minimum, with DA revisions in April and October in most states.
The statutory pieces
- EPF applies to establishments with 20 or more employees (many register voluntarily below that). Employee and employer each contribute 12% of basic + DA, now on wages up to the ₹25,000 ceiling effective 17 September 2026 (raised from ₹15,000); what this means for take-home and cost is in EPF wage ceiling is now ₹25,000.
- ESI applies to establishments with 10 or more employees where gross wages are up to ₹21,000: employee 0.75%, employer 3.25%.
- Overtime is paid at twice the ordinary rate under the Factories Act and most shop and establishment acts.
- Statutory bonus of 8.33%–20% is due to workers earning up to ₹21,000 who have worked 30 days in the year; the statutory bonus calculator works it out.
- Deductions are capped — fines under 3% of wages, and total deductions generally under 50% of wages under the Code on Wages.
The four Labour Codes brought in the "50% wages" definition that affects PF and gratuity; what small employers must change is summarised in The four Labour Codes are in force.
How to use the generator
- Enter your business details and the worker's name, role and ID once; they are saved locally.
- Choose daily wage × days or monthly salary; add overtime hours and the rate, bonus and incentives.
- Enter advances recovered, PF, ESI and professional tax (the tool applies the correct state PT if you pick the state).
- Choose 80 mm thermal for a counter printer or A5 for a laser printer, and download or print. Two copies: one signed for your file, one for the worker.
- For a whole team, use the team payroll calculator to compute everyone's net pay first, then print slips.
Paying wages correctly
- Pay by the 7th of the next month (10th for establishments with over 1,000 workers) under the Code on Wages.
- Prefer UPI or bank transfer — it is your proof, and cash wages above ₹10,000 per person per day are disallowed as an expense under Section 40A(3).
- Keep a wage register and the signed slips for at least three years; labour inspectors ask for both.
- When a worker leaves, settle within two working days under the Code; the notice period calculator helps with the last-day arithmetic.
Related tools
- Team payroll calculator — net pay for up to 10 people in one go.
- Statutory bonus calculator — the Diwali bonus, correctly.
- Professional tax calculator — state PT deduction.
- In-hand salary calculator — for salaried staff with CTC structures.
- Employee cost calculator — what a worker really costs you.