Payroll for a team of six should not need payroll software, a CA and an afternoon. This calculator does a month's payroll for up to ten people at once: gross salary or daily wage, days present and leave without pay, overtime, variable pay and incentives, employee PF and ESI, state professional tax, advances recovered and TDS — and gives you each person's net pay, your employer contributions, and the bank-transfer list. Everything runs in your browser; the team roster is saved locally so next month takes two minutes.
What it computes for each employee
| Input | Output |
|---|---|
| Monthly gross (or daily rate × days) | Earned gross after LWP pro-rating (gross ÷ days in month × paid days) |
| Basic % | Basic + DA for PF and gratuity |
| Overtime hours and rate | OT at 2× under the Factories Act / most state acts |
| Variable pay, incentives, bonus | Taxable additions |
| PF (12% of basic, ₹25,000 ceiling optional) | Employee deduction and employer contribution |
| ESI (gross ≤ ₹21,000) | 0.75% employee, 3.25% employer |
| State | Professional tax slab |
| Advance recovery, other deductions | Net adjustments |
| TDS (monthly estimate) | Based on annual projection and regime |
The month's summary shows total gross, total deductions, total net payable, and the employer's outgo — net pay plus employer PF, ESI and statutory provisions — which is the number that hits your bank.
How to use the calculator
- Add employees once: name, gross, basic %, state, PF/ESI applicability. The roster is remembered in your browser.
- Each month, enter days in the month, days paid (or LWP days), overtime, variable pay and any advances.
- Review the per-employee card and the totals; fix anything that looks off.
- Export the CSV for your bank's bulk NEFT upload and print wage slips for each person.
- Deposit PF by the 15th, ESI by the 15th, PT and TDS by the state and income-tax deadlines.
Statutory checklist for small employers
- EPF: mandatory at 20 employees, but voluntary registration below that is common; contributions on wages up to the ₹25,000 ceiling (effective 17 September 2026) or higher by choice. Employer cost is 13% including EDLI and admin. Read EPF wage ceiling is now ₹25,000.
- ESI: mandatory at 10 employees (in notified areas) for wages up to ₹21,000.
- Professional tax: register for PTRC in states that levy it; deduct and deposit monthly. State slabs are in the professional tax calculator.
- TDS on salary: deduct if projected annual tax exceeds nil; issue Form 16 by 15 June.
- Wage slips and registers under the Code on Wages; pay by the 7th of the next month.
- Bonus under the Payment of Bonus Act for wages up to ₹21,000 — see the statutory bonus calculator.
Handling common situations
- Mid-month joiners and leavers: enter days paid; the tool pro-rates gross and deductions.
- Daily-wage staff: switch the row to daily rate × days; OT and PF still apply where covered.
- Reimbursements (fuel, phone) are not salary — pay them separately against bills.
- Advances: enter the recovery instalment; the running balance is remembered.
- Regime: the TDS estimate uses the employee's declared regime; the in-hand salary calculator shows an individual's detailed projection.
Related tools
- Wage slip generator — print or share each slip.
- In-hand salary calculator — one employee in detail.
- Employee cost calculator — annual loaded cost per hire.
- Professional tax calculator — state-wise PT.
- Business days calculator — paid days in a month with holidays.
- Leave balance calculator — LWP and encashment inputs.