An ID card tells customers who is staff, tells security who may enter, and tells a hospital who to call if something goes wrong. This creator designs printable employee ID cards at standard CR80 size (85.6 × 54 mm) with a photo, name, designation, employee ID, department, blood group, emergency contact, validity and a QR or barcode carrying the ID — front and back — and exports them as PNG or a PDF sheet for PVC printing or lamination. It runs in your browser; photos and details are never uploaded.
What goes on the card
| Front | Back |
|---|---|
| Company logo and name | Address, phone, "if found, please return to" |
| Employee photo (35 × 45 mm ratio) | Emergency contact name and number |
| Full name in large type | Blood group |
| Designation and department | Validity dates and card number |
| Employee ID | QR/barcode for attendance or access |
| Signature strip (optional) | Terms: "Property of the company; must be surrendered on exit" |
Colour-coding the header by department or role (staff, contractor, visitor, intern) lets security read access rights at a glance.
How to use the creator
- Set up the company profile — logo, name, address, helpline — once; it is remembered.
- Enter the employee's details and upload a photo; the tool crops it to the standard ratio and removes uneven margins.
- Choose the template and colour; toggle blood group, emergency contact, validity and the QR/barcode.
- Preview front and back, then download PNG (300 dpi) or a PDF sheet laid out ten cards to an A4 for lamination.
- For a team, batch mode takes a list (name, designation, ID) and one folder of photos.
Printing options
- PVC cards from a local ID-card printer (₹30–80 a card, often with lanyard) look most professional; send the 300 dpi PNG front and back.
- Laminated paper on 300 gsm card with a 125-micron pouch works for small teams and interns.
- Lanyard vs clip: clips for staff who lean over counters or machines; lanyards for offices and events.
- Use the barcode generator if your attendance system needs Code 128 rather than QR.
Data protection and practicalities
- Print only what is needed on the outside; blood group and emergency contact belong on the back.
- Do not print Aadhaar, PAN or home address on a card worn in public.
- Under the DPDP Act, employee photos and contact details are personal data: collect them with notice, keep them for the purpose of the card, and delete on exit — the practical checklist is in DPDP Rules 2025 for small businesses.
- Set a validity period (one to three years) and retrieve cards at exit; record it in the experience letter file.
- Visitor and contractor cards should look different from staff cards.
Related tools
- Award certificate designer — recognitions in the same brand style.
- Gym membership creator — member cards for fitness businesses.
- Barcode generator — Code 128 IDs for attendance scanners.
- vCard contact QR — a scannable contact for field sales staff.
- Background remover — clean up employee photos before placing them.