Gyms, yoga studios, crossfit boxes, swimming pools and martial-arts academies sell time: a month, a quarter, a year. The membership card or voucher is the document that says who paid, for what plan, from when to when — and it is what a member shows at the door and what you point to when a dispute over the expiry date comes up. This tool creates membership cards and subscription vouchers for your own fitness business: member details and photo, plan, validity, batch timing, amount paid, terms, and a QR encoding the membership ID for check-in. Export as a wallet-size card, an A6 voucher or a PDF, all built in your browser.
What to put on a membership card or voucher
| Field | Why |
|---|---|
| Member name, photo, member ID | Prevents card sharing; ID doubles as the check-in QR |
| Plan and validity (start and end dates) | The single most disputed detail — print both dates |
| Batch or slot, trainer if assigned | Morning 6–8, evening 7–9, etc. |
| Amount paid, mode, date, GST | Serves as a receipt if you include the tax breakup |
| Freeze / transfer terms | "One freeze of up to 15 days per year on written request" |
| Emergency contact, blood group (optional) | Useful for safety; keep it on the back |
| Rules | Towel, shoes, guest policy, no refunds after 7 days |
GST on gym and fitness services
Fitness and physical well-being services attract 18% GST (SAC 9997). Registration is mandatory above ₹20 lakh annual turnover; below that you may charge without GST but must not print "GST" on the voucher. Annual memberships are taxed when the payment is received, not spread over the year. Yoga classes conducted by a charitable trust registered under Section 12AA/12AB are exempt, but commercial yoga studios are taxed at 18%. For members who want a formal receipt for corporate wellness reimbursement, issue a GST invoice or a payment receipt with the same membership number.
How to use the generator
- Set up your gym profile once — name, logo, address, phone, GSTIN — saved locally in your browser.
- Add the member: name, photo (cropped automatically), phone, plan, start date. The end date is computed from the plan length.
- Enter the fee, payment mode and date; toggle GST on or off.
- Choose card (85.6 × 54 mm, credit-card size) or voucher (A6) and a colour theme.
- Download PNG or PDF. Print cards on PVC or laminate the paper version; the QR carries the member ID for a scanner-based check-in log.
Running memberships well
- Make renewal dates visible: print the expiry large on the front and send a WhatsApp reminder a week before using the WhatsApp direct link.
- Offer a freeze rather than a refund; put the policy on the voucher and on your website using the refund policy generator.
- Photo on every card stops the one-card-many-cousins problem.
- Track retention: a gym that keeps 60% of members past month three is healthy; measure it with the customer retention rate calculator.
- Price plans on capacity: know your peak-hour utilisation with the capacity utilization tool before discounting evening slots.
Studios registering for GST or choosing a business structure will find the steps in GST registration online in 2026 and Proprietorship vs LLP vs Private Limited; the Shop and Establishment licence most gyms need is covered in Shop and Establishment licence guide.
Related tools
- Staff ID card creator — trainer and staff badges in the same style.
- Payment receipt — formal receipts for reimbursements.
- Refund policy generator — freeze and refund terms.
- Customer retention rate — measure churn.
- Google review request — ask happy members for reviews.