Landlords who sub-meter tenants, PG and hostel operators, shared-office managers, and shopkeepers who pass electricity charges to a sub-let counter all need the same thing: a clear, itemised electricity bill that shows meter readings, units consumed, slab-wise energy charges, fixed charges, taxes and a due date. This generator lets you create that bill for your own premises in a familiar DISCOM-style layout, with your name as the biller, and download it as a PDF. It is a billing template for your own tenants and records — not a copy of any electricity company's bill, and it should never be used to imitate one.
Where a private electricity bill is used
- Sub-metered tenants in a house, shop complex or PG — the landlord pays the DISCOM and recovers each unit's share.
- Coworking and shared kitchens where machines run on a member's sub-meter.
- Housing societies that bill common-area electricity to flats along with maintenance; pair it with the society maintenance invoice.
- Factories and warehouses splitting a single HT connection between units or contractors.
- Rent agreements that say "electricity as per actual consumption at ₹X per unit" and need a monthly statement to back the claim.
How units, slabs and charges work
A DISCOM bill has three layers, and your tenant bill should mirror them so it is easy to reconcile:
| Component | How it is computed |
|---|---|
| Units (kWh) | Current reading − previous reading, times the meter's multiplying factor (usually 1) |
| Energy charge | Units × tariff; many states use rising slabs (e.g. 0–100, 101–300, 301+ units) |
| Fixed / demand charge | Per kW of sanctioned load, per month |
| Electricity duty / tax | A state percentage on the energy charge (varies roughly 5–16%) |
| Fuel adjustment (FPPCA/FAC) | Per-unit surcharge that changes monthly |
| Arrears, late fee, subsidy | Carried from earlier bills or state schemes |
When you sub-bill, the simplest fair method is the blended rate: your DISCOM bill total ÷ total units, applied to the tenant's units, plus their share of fixed charges. The generator supports both a flat per-unit rate and slab entry.
How to use the generator
- Enter the biller (you or your society) and the consumer (tenant) with the premises address and meter number.
- Enter previous and current readings and the reading dates; the tool computes units and the billing period.
- Set the tariff — a single rate or slabs — plus fixed charges and any duty percentage.
- Add arrears or a late fee if applicable and set the due date.
- Download the PDF and send it. Attach a photo of the meter reading for transparency.
GST and tax treatment
Electricity supplied by a DISCOM is exempt from GST. When a landlord recovers electricity charges from a tenant at actual cost as a pure agent — same units, same rate, backed by the DISCOM bill — the recovery stays outside GST. If you charge a markup, bundle it into rent, or bill a flat "power charge", it becomes part of the taxable rent or service and attracts GST at 18% on a commercial lease. Keep the DISCOM bill and your sub-bill together to support the pure-agent position. Reimbursements should be documented with a payment receipt once paid.
Tips for fair sub-metering
- Use certified sub-meters and note the meter serial on every bill.
- Take readings on the same date each month, photograph the display, and share the photo with the bill.
- State the rate basis in the rent agreement ("blended DISCOM rate for the month").
- For solar rooftop with net metering, show import and export units separately.
- Pass on subsidies if the connection is subsidised; charging full tariff on a subsidised meter is a common dispute.
Landlords issuing these bills alongside rent should also read HRA exemption: rent receipts, landlord PAN, since tenants will ask for both documents together at tax time.
Related tools
- Society maintenance invoice — monthly charges for flats and commercial blocks.
- Rent receipt — for the rent component.
- Payment receipt — acknowledge payment of the bill.
- Broadband bill and telecom bill — the other shared utilities.
- Society maintenance invoice — common-area charges for flats.
- Percentage calculator — split shared fixed charges by area or usage.