Not every movement of goods is a sale. Sending fabric to a job worker, moving stock to your second branch, delivering machinery for a trial, or shipping in instalments against one order — for each of these GST provides the delivery challan under Rule 55, a transport document that travels with the goods when a tax invoice cannot or should not be issued yet. This generator produces a compliant challan in triplicate with consignor and consignee details, item descriptions and HSN, quantities, vehicle number and the reason for transport, as a PDF ready for the driver.
When to use a delivery challan instead of an invoice
| Situation | Document |
|---|---|
| Sale of goods | Tax invoice (GST invoice generator) |
| Job work — sending inputs to a job worker or receiving them back | Delivery challan |
| Stock transfer between your own branches under the same GSTIN | Delivery challan |
| Goods sent on approval or sale-or-return | Delivery challan; invoice when approved or after 6 months |
| Supply of liquid gas where quantity is unknown at dispatch | Delivery challan |
| Goods in semi-knocked-down condition or shipped in lots | Invoice with the first lot, challan with each lot |
| Exhibition or demo material | Delivery challan |
| Own goods to a third-party warehouse | Delivery challan |
Transfers between branches with different GSTINs (different states) are supplies and need an invoice. The decision, with e-way bill implications, is explained in Delivery challan vs tax invoice, and when you need an e-way bill.
What Rule 55 requires
- Date and a unique serial number (up to 16 characters, one series per financial year)
- Name, address and GSTIN of the consignor (and consignee, if registered)
- HSN code and description of goods
- Quantity — provisional where the exact quantity is not known
- Taxable value; and tax rate and amount where the transport is to the consignee
- Place of supply for inter-state movement
- Signature
Three copies: original for the consignee, duplicate for the transporter, triplicate for the consignor. The generator marks them.
E-way bill
An e-way bill is required for movement of goods worth more than ₹50,000 (some states lower the intra-state threshold), including on a delivery challan. Generate it on the e-way bill portal citing the challan number; Part B carries the vehicle number. Job work sent inter-state needs an e-way bill regardless of value. For your own vehicle, the challan plus e-way bill printout (or the number on the phone) is what an officer will ask for.
How to use the generator
- Fill your business profile once; it is saved locally in the browser.
- Enter the consignee (a job worker, your branch, a customer for approval goods) and the delivery address.
- Add items with HSN, quantity, unit and value; mark the quantity provisional if needed.
- Choose the reason — job work, stock transfer, approval, exhibition, lot supply — and enter the vehicle number, transporter and e-way bill number if generated.
- Download the PDF (three copies) and hand it to the driver; keep the triplicate in your challan file.
Job work reminders
Inputs sent to a job worker must return (or be supplied from the job worker's premises) within one year (three years for capital goods), or the original dispatch is treated as a supply from the date sent. File ITC-04 for the period showing goods sent and received. Track the outstanding challans; the business days calculator helps set follow-up dates.
Related tools
- GST invoice generator — for actual sales.
- Shipping label generator — courier labels for the parcels.
- Volumetric weight calculator — freight cost for the consignment.
- Purchase order — job-work orders to the vendor.
- HSN/SAC finder — codes for the challan lines.